How much does restaurant POS software cost in India?

Short answer: most Indian restaurant POS software starts free or with a trial, then runs roughly ₹500–₹3,000 per outlet per month once you're on a paid plan. The spread is wide because ‘POS’ means very different things, a billing screen is cheap; billing plus QR ordering, a kitchen display, inventory, payroll and per-outlet P&L is where price climbs.

What you're actually paying for

Before comparing sticker prices, line up what's included. Two ₹1,500 plans can be worlds apart. The features that move the needle:

• QR table ordering, customers scan, browse the menu and order without waiting for a captain.
• Kitchen Display System (KDS), orders hit the kitchen screen live, no paper tickets.
• Cashier billing with split payments, UPI QR and WhatsApp invoice.
• Inventory + recipe-based COGS, so you know the margin on every dish.
• Multi-outlet reporting and per-outlet P&L if you run more than one location.

The costs that hide in the footnotes

1. 1Per-outlet pricing, a ‘₹999/month’ plan can quietly become ₹999 × every outlet.
2. 2Setup/onboarding fees, sometimes a one-time ₹5,000–₹25,000 that never appears in the headline price.
3. 3Hardware lock-in, POS that only runs on hardware you must buy from them.
4. 4Payment-gateway cut, if every bill routes through their gateway, you pay a percentage forever.

So what should you budget?

For a single cafe or QSR: start on a free or trial tier, expect ₹500–₹1,500/month once you're serious. For a multi-outlet group that needs KDS, inventory and consolidated reporting: budget ₹1,500–₹3,000 per outlet per month, and always confirm whether that number is per outlet or total.

The cheapest POS is rarely the one with the lowest monthly price, it's the one that doesn't tax every payment, lock you to hardware, or charge to set it up. Run the math on a full year, not one month.